At the 2016 AGM held 19/5/2016, it was incorrectly stated that Steve Kirby had not supplied an insert summarising his presentation at the previous (2015) AGM for the minutes circulated last week. Our apologies to Steve for this.
Here follows Steve’s status report as previously circulated 17/5/2015 following his presentation at the 2015 AGM:
ON THE BRINK
Last year the Hub Club successfully completed the purchase of the land and secured funding from Sports England to develop the site and generate the future home for the Sailing and Gig Clubs. During the summer the fence was installed, investigation was undertaken into bringing electrical power onto the site and a review was undertaken to determine the work required to achieve the next big milestone – the excavation.
In November a team of volunteers (Chris Dill, John Harris, Steve Kirby, Peter Nicholson and James Platts) stepped forward and over the next four months set about completing all tasks to get necessary approvals, consents and a company under contract so as to complete the excavation by September 2015. Tasks included:
- Developing the existing drawings sufficiently to enable construction;
- Developing surface water disposal strategy and scheme, develop foul water scheme;
- Generating the design of structural wall, appointing a structural engineer;
- Generating and submitting Flood Risk Plan, Contamination Strategy, Landscape Plan and Management Plan;
- Generating Schedule of works and Engineering specifications;
- Initiate a further geotechnical investigation;
- Identify potential contracting companies and invite them to tender;
- Arrange Terms and Conditions for the work, appoint QS to compile;
- Engagement with the Planning Authority.
In January, 13 companies were approached and offered the opportunity to develop the site. 8 companies gave a positive response and at the end of March were invited to submit tenders. The two tenders then received showed the cost of completing all drainage and civil engineering work to be far more than in our budget. Revised tenders for a minimal scope consisting of all excavation and wall build was requested and of the three tenders received, one tender falls just beyond outside our current budget.
Over the past year, funds have been spent to move the project forward and this includes: bringing electrical power and water onto site, geotechnical investigation, wall design, hydrologist and QS for contract compilation. The end result is that we have approximately £20 in the bank, £49k that we can draw down from Sport England and to complete the excavation we need £90k – we are approximately £21k short. This is assuming our exemption from paying VAT is upheld.
We have identified an opportunity to use the soil for an alternative purpose and if this comes to fruition, we will not have to pay the landfill tax for the soil and hence reduce the cost incurred by approximately £23k. However, if we are to place the excavation company under contract and direct them to proceed with the work, we need assurance that we can cover any invoice that is presented, even one that may exceed the level of funds held.
If we complete this phase of work, by September, the excavation will be complete and nearly all subsequent work (drains, landscaping etc,) can then be undertaken by Club members. If we do not complete the work by September this year, we will lose the Sport England grant and there is no guarantee if, or when the grant will be awarded to us again. There is good chance that if we do not do this excavation now, we will lose the £50k of funding and possibly delay the programme by many years.
We are on the brink and we cannot let this opportunity be lost.